Job Summary:
Our client is seeking a Native Japanese Speaker to join their Dubai office as a Part-Time Administrative Staff member (approximately 3 days per week). The successful candidate will provide administrative and coordination support to the office, assisting the Administration Manager and internal teams with daily operations, document preparation, communication, and business coordination activities.
Key Responsibilities:
- Provide administrative support to the Administration Manager and office team.
- Coordinate daily office administration activities and maintain smooth office operations.
- Prepare, translate, and proofread documents, correspondence, reports, and presentations in Japanese and English.
- Support communication and coordination with Japanese headquarters, clients, partners, and external stakeholders.
- Manage meeting schedules, appointments, and calendar coordination.
- Prepare meeting materials, record minutes, and support follow-up activities.
- Assist with administrative coordination for business projects, research activities, client meetings, and company events.
- Arrange business travel, accommodation, and related logistics when required.
- Maintain organized filing systems, records, contracts, and confidential documents.
- Support invoice processing, expense documentation, and general administrative records.
- Coordinate with vendors, service providers, and relevant external parties.
- Assist with office supplies, procurement, and other general administrative requirements.
- Perform additional administrative tasks as assigned by the Administration Manager.
Requirements:
- Native Japanese speaker with excellent written and verbal communication skills.
- Good command of English (spoken and written).
- Bachelor's degree in Business Administration, Management, Languages, or a related field is preferred.
- 2–5 years of experience in administration, office coordination, executive assistance, or similar roles.
- Previous experience working in a Japanese company, multinational organization, consulting firm, or professional services environment is an advantage.
